Per-Location Access Control
Quick Summary
Control which locations each team member can see and interact with. You can grant access to all locations at once or hand-pick specific ones for granular control.
How Location Access Works
Location access determines which locations appear in a team member's dashboard. A member with access to only two locations will see reviews, analytics, and settings exclusively for those two locations. They will not know other locations exist. This is enforced at the API level, not just in the UI.
All Locations Toggle
When the "All Locations" toggle is enabled for a team member, they automatically gain access to every location on the account — including locations added in the future. This is convenient for Admins who need universal access. When a new location is added, members with the All Locations toggle do not need to be updated.
Important
Use the "All Locations" toggle carefully. If you add a sensitive or test location later, all members with this toggle will immediately have access to it.
Assigning Specific Locations
- Navigate to Settings > Team.
- Click on the team member's name to open their profile.
- In the Location Access section, turn off the "All Locations" toggle if it is currently enabled.
- Check the boxes next to the specific locations this member should access.
- Click "Save Changes". The member's dashboard updates immediately.
Best Practices for Location Access
Pro Tip
Follow the principle of least privilege: give each team member access only to the locations they need for their job. This reduces the chance of accidental edits and keeps sensitive location data visible only to those who need it.
For multi-region businesses, consider assigning managers to their own regional locations. This keeps the dashboard uncluttered and helps each manager focus on the reviews that matter to them.
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